Nexus

    Privacy Policy

    1. Introduction

    Welcome to Nexus ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application and related services.

    2. Information We Collect

    2.1 Information You Provide

    • Account information (name, email address)
    • Meeting audio recordings
    • Meeting transcription
    • Meeting notes and attachments
    • Calendar information
    • Email content for draft creation

    2.2 Automatically Collected Information

    • Usage data
    • Device information
    • Log data
    • Authentication tokens for third-party services

    3. How We Use Your Information

    We use the collected information to:

    • Provide meeting transcription and summary services
    • Enable Google/Outlook Calendar integration
    • Facilitate email draft creation and sending
    • Improve our services
    • Maintain account security
    • Communicate with you about our services

    4. Data Processing and Storage

    4.1 Audio Processing

    • Audio recordings are processed using OpenAI's Whisper API
    • Transcriptions are generated and stored
    • Original audio files are retained according to user preferences

    4.2 AI Processing

    • Meeting summaries and email drafts are generated using Generative AI following industry security standards
    • AI analyzes meeting content to identify action items, with all suggestions requiring explicit user approval
    • Users maintain full control to modify or reject AI suggestions, and task data is only shared with integrated tools upon user permission

    5. Third-Party Services

    5.1 Google Services Integration

    • We integrate with Gmail, Contacts, and Google Calendar
    • Access is granted through OAuth 2.0
    • We only access data necessary for requested functions
    • We do not transfer or disclose your Google user data to third parties for purposes other than the ones explicitly provided in this policy
    • Your Google data is only used for the specific features you've authorized

    Data Usage and AI/ML Policy

    • We do not retain or use any data obtained through Google Workspace APIs for developing, training, or improving generalized AI or machine learning models
    • All AI processing is performed on a per-request basis using your specific data, solely for providing the requested service
    • Your Google Workspace data is strictly used for the specific features you've authorized and is not used for any other purposes

    5.2 Microsoft Services Integration

    • We integrate with Outlook Email, Contacts, and Outlook Calendar
    • Access is granted through OAuth 2.0
    • We only access data necessary for requested functions

    6. Data Protection and Security

    We implement comprehensive security measures to protect your data:

    • Security procedures are in place to protect the confidentiality of your data
    • Secure authentication mechanisms and access controls

    7. Your Rights

    • Request data deletion
    • Export data
    • Withdraw consent

    9. Updates to Privacy Policy

    We may update this Privacy Policy periodically. Users will be notified of significant changes.

    10. Contact Us

    Achiravid Kantapura

    alvin@altoai.co

    Office No. 3010 Spaces, Summer Hill, 1106 Sukhumvit Rd, Phra Khanong, Khet Khlong Toei, Bangkok 10110